Administrative Assistant (M/F/X)

Start Date: As soon as possible

Working Hours: 35 hours per week

About BSB – Burgundy School of Business

Since its creation in 1899, BSB has established itself as a leading institution in higher education and management research, both in France and internationally. A member of the Conférence des Grandes Écoles and triple-accredited (EQUIS, AACSB, and AMBA), BSB welcomes more than 3,000 students from around 80 nationalities across its campuses in Lyon, Dijon, and Paris. The School relies on the expertise of more than 250 staff members, including around 100 permanent faculty researchers.

Our Mission

BSB’s mission is to educate the leaders of tomorrow through innovative, high-quality management programmes, ranging from undergraduate to Master’s level. The School also develops distinctive expertise in the wine and spirits sector through its globally recognized School of Wine & Spirits Business, as well as in media, culture, and communication through the School of Media, Culture & Communication.

The Role

Join us as an Administrative Assistant. In this role, you will inform, organize, and coordinate key administrative processes within BSB. Working alongside colleagues in the School of Wine & Spirits Business, you will manage the administrative operations of the programmes within your scope and support students throughout their academic journey — from enrolment to graduation — ensuring smooth operations, reliable information, and effective coordination between students, lecturers, and internal teams.

Key Responsibilities

As an administrative professional, you will play a central role in the smooth running of BSB programmes. Your responsibilities will include:

Monitoring the full administrative lifecycle of students, from application through to graduation, including enrolment, file management, attendance, grades, and data entry in information systems.

Organizing and coordinating major programme milestones, particularly intake periods, onboarding, events, and coordination with lecturers and internal support departments.

Managing day-to-day programme administration, including course scheduling, distribution of teaching materials, and communication with students and lecturers.

Organizing and overseeing exams and assessment boards, including logistics, exam follow-up, and collection and processing of results.

Coordinating academic and logistical projects, such as study trips, field trips, and events in France and abroad.

Supporting quality assurance and accreditation processes by collecting, validating, and maintaining reliable data.

Contributing to department life and cross-functional projects, including events, ceremonies, and development initiatives.

Candidate Profile

You have a strong interest in administrative management and are ready to work in an international, fast-changing environment.

Required Qualifications and Experience

• Bachelor’s degree (or equivalent three-year higher education qualification) in Administrative Management, SME/Small Business Management, or a related field.
• Proficiency in Microsoft Office tools, especially Word (including mail merge), Excel, Teams, and PowerPoint, as well as collaborative digital tools.
• English proficiency at minimum B2 level.
• At least 10 years of experience in a similar role.

Key Strengths

You are a true administrative coordinator who brings both precision and positive energy to students and colleagues alike. Your strengths include:

Strong attention to detail and accuracy

Ability to work effectively in a multicultural environment, with strong intercultural awareness

Team spirit combined with autonomy

Excellent interpersonal skills and diplomacy

Responsiveness and the ability to manage priorities effectively

A strong service-oriented mindset

What We Offer

• Permanent full-time contract
• Start date: As soon as possible
  
• Status/title: To be defined depending on profile
  
• Location: Dijon, France
• Occasional travel may be required
• Occasional weekend work may be required
• Salary: Starting from €26,000 gross per year, paid over 13 months, depending on profile and experience.
• Benefits: health insurance, disability/life cover, meal vouchers, remote working of up to 2 days per week, a sixth week of paid leave, RTT (additional time-off days), employee committee benefits, profit-sharing scheme, and a time savings account.
• A collaborative, stimulating, and dynamic working environment.
• The position is open to people with disabilities.
• BSB has pursued a CSR policy since 2003 and is committed to providing an inclusive workplace where everyone can thrive.
• A chance to help shape the future of a leading business school and contribute to high-impact projects.

Ready to Apply?

If you are ready to make a difference, apply today.