Events Coordinator – 6 months Fixed Term Contract

Company Background:

Hallgarten is one of the UK’s leading wine specialists, working with many of the UK’s top On and Off Trade businesses. Our award-winning portfolio has over 1,600 wines from every corner of the wine-making world, and is at the core of our success. This year we have been awarded the Drinks Business ‘On Trade Supplier of the Year’ for the second consecutive year. In 2025, we were proud to have been awarded the ‘Drinks Company of the Year’ and ‘On Trade Supplier of the Year’ trophies by the Drinks Business, as well as ‘Large Agent of the Year’ and ‘On Trade Supplier of the Year’ trophies by the International Wine Challenge. Hallgarten was the leading supplier to The Wine Merchant Top 100 competition 2026 and has won a record number of trophies at the Sommelier Wine Awards. We are also Silver-accredited Investors in People, very proactive with ED&I in the wine industry and the sustainability agenda, and proudly part of Coterie Holdings.

Overview:

Hallgarten Wines is seeking a proactive and detail-oriented Events Administrator to join our busy Events team on a 6 months fixed-term basis. This will support the planning and execution of a varied programme of trade tasting events across the UK including our flagship Annual Portfolio Tasting and other regional events. You will help ensure smooth delivery of these tastings, working on event administration, planning and delivery. This is an excellent opportunity for an organised and enthusiastic individual looking to gain hands-on experience within a dynamic events environment and the wine industry.

Main Purpose:

• To work closely with the Marketing & Events Manager, and the events team, to provide the marketing administration, coordination and support for the delivery of a robust marketing and events programme for the company.

Primary Responsibilities:

• Support the planning and delivery of Hallgarten Wines' events calendar, providing administrative and operational support across the Events team.
  

• Assist with coordination and event logistics, including wine sample ordering, customer registrations, attendee communications, and RSVP management.
  

• Assist with the production and proofreading of tasting booklets and other event collateral, ensuring all information is accurate, consistent, and delivered to deadline.
  

• Provide on-site support at Tastings, helping to ensure a seamless experience

• Work collaboratively with colleagues across the Marketing Department, supporting a variety of projects and activities

Knowledge, Skills & Behaviours

• Highly organised, with previous experience in events preferred.

• Proactive, adaptable with good communication skills

• Exceptional attention to detail, with a high level of accuracy in all aspects of work.

• Strong organisational and time-management skills, with the ability to prioritise workloads and meet deadlines.

• An interest in the wine industry, with previous experience working within the wine trade or a related sector desirable

What We Offer

• A 6-month fixed-term contract within one of the UK's leading wine distributors.

• The opportunity to work on a diverse and engaging events programme.

• Exposure to renowned wine producers, industry professionals, and hospitality partners.

• A collaborative and supportive working environment with opportunities to develop your events experience

Our 5 values are Partnership, Positivity, Passion, Pride and Progression; you will find a collaborative, supportive friendly team at Hallgarten Wines which gives you the platform to succeed and grow.

We are an equal opportunity employer and are committed to equality of opportunity for our current and future employees irrespective of their gender, age, race, disability, marital status, religion or belief, or sexual orientation.

We believe that the wide range of perspectives that result from diversity promotes innovation and business success. If you need reasonable adjustments at any point in the recruitment process, please let us know and in your application, please feel free to note which pronouns you use.

Closing date for applications is Monday, 20th July 2026 but we reserve the right to close earlier should we find the successful candidate. Please send an up-to-date CV and cover letter to [email protected].